British Columbia Teachers’ Federation

Accounting Clerk

Full-time, temporary

As soon as possible to May 9, 2025

$50,779.94 to $59,592.06 per annum

The British Columbia Teachers' Federation (BCTF) is located on the unceded ancestral territories of the xʷməθkʷəy̓əm, sḵwx̱wú7mesh, and səlil̓w̓ətaɬ nations since 1917, the British Columbia Teachers’ Federation (BCTF), is the union of professionals representing 50,000 public school teachers in the province of British Columbia, Canada.  

As an organization, we are dedicated to advancing learning conditions for students concurrently with advocating for BC's public school teachers and the teaching profession. We are also deeply committed to democratic decision-making and supporting the engagement of the teachers who make up our member base. Equally, we act on our belief in social justice in schools and the broader community, and actively support our members in striving to achieve equity, inclusion, and a more just society for their students today and into the future. 

The BCTF office building is situated in close proximity to the Canada Line and other major transit routes in a central Vancouver location. The BCTF provides an exceptional working environment for approximately 180 employees where respect, diversity, and professional growth are championed and valued. 

We welcome applications from individuals who prioritize and share the same values of social justice, activism, and learning.  

The Role

As a member of the Finance and Administrative Services Division, under the direction of the Controller, the Accounting Clerk performs accounting work towards the timely and accurate coding and recording of membership fees, related revenues, donations, and other non-fee receipts. As well as, ensuring Federation bills are paid on a timely and effective basis and that expenses are recorded accurately and submitted for quick turnaround in the payment process.

Principal Duties

Accounts Receivable:

• Records the receipt of all fees, and EI payments from school districts building rents and other sources of funds. Ensures electronic fees are downloaded from membership system and correctly allocated between funds to ensure timely payment of invoices.
• Creates new customer accounts in accounting software, inputs customer/member preauthorized debit (PAD) banking information and submits to Intermediate Accountant for approval. Ensures privacy and security measures are always maintained.
• Prepares invoices as requested by BCTF departments. Records and enters all cash receipts (cheques, cash, and electronic funds transfers (EFT) into accounting software for all BCTF entities.
• Uses accounting software to ensure payment of overdue accounts receivable. Follows up on delinquent accounts by contacting debtor and requesting payment. Reviews aging reports on delinquent accounts. Tracks paid/unpaid expense vouchers.
• Communicates with school district staff, local officers, and Federation staff related to inquiries pertaining to payment of dues.
• Prepares journal entries as required to account for transfers between BCTF entities, recurring costs such as mailing, postage, supplies, photocopying, teleconferencing, and the sale of BCTF merchandise. Also processes correction entries as directed by Controller or Senior Accountant.

Accounts Payable:

• Prepares, reviews, verifies, and inputs all approved member and staff expense vouchers.
• Creates new customer and vendor accounts in accounting software and inputs EFT banking information before submitting them to Intermediate Accountant for approval. Ensures privacy and security measures are always maintained.
• Checks and verifies invoices and purchase orders for approvals, and coding. Compares invoices against purchase orders, checks back orders, and follows up on discrepancies with purchasing department. Attaches purchase orders to invoices as indication of approval for payment. Prepares cheque requisitions for consolidated invoice payments. Contacts suppliers and co‑ordinators to make enquiries. Searches and records vendor numbers. Checks edit lists for accuracy of data input. Returns invoice documents to suppliers as required. Reconciles monthly statements from suppliers with accounts payable records. Follows up on discrepancies.
• Reviews invoices and requests for payments received from departments for accuracy of coding and presence of required authorizations to pay. Codes if necessary and ensures timely data entry for payment.
• Receives and sorts accounts payable mail in preparation for processing. Assigns priority to invoices for immediate payment. Stamps invoices with authorization stamp, directs invoices to designated program co‑ordinators for approval and coding.
• Prepares credit memos for adjustments and returns of goods and services purchased and submits to Intermediate Accountant for posting.
• Files and maintains binders of purchase orders and LOAs.
• Ensures the timely processing of LOAs ensuring authorizations exist in member database, along with adequate coding, in order to ensure school districts are paid in a correct and timely fashion. Includes cross-referencing information between accounting system and membership database.
• Assists the Intermediate Accountants with the orderly processing of financial transactions for all Provincial Specialist Associations including the approval and payment of PSA payables.
• Prepares journal entries as required to account for transfers between BCTF entities and the recording of prepaid expenses together with documents for audit purposes. Also processes other audit journals and/or correction entries as directed by Controller or Senior Accountant,
• Sorts and distributes the accounting department mail.
• Other related tasks as assigned by Supervisor.

Required experience

A minimum of two years' experience in directly related accounting work, including:

• automated accounts receivable.
• demonstrated ability to reconcile general ledger accounts.
• demonstrated communications skills suitable for collections duties and clarifying expense policies for members and staff.
• strong technical skills and an in-depth knowledge of word processing, spreadsheets (including macros), database software and report analysis/ problem solving.

Required education/training

Completion of secondary school (Grade 12) plus one year of formal training in office or accounting procedures or in the process of obtaining certification as a professional accountant.

Benefits of working at the BC Teachers’ Federation include but are not limited to:

• a competitive salary and total compensation package
• optional flexible schedule including nine (9) day fortnight and four (4) day workweek during July and August
• employer-paid extended health and dental
• generous paid annual leave (20 days) and other entitlements
• opportunities for growth and access to professional development
• Municipal Pension Plan (employer and employee joint contributions)
• on-site parking/subsidized transit
• long-term disability
• life insurance
• Employee and Family Assistance Program
• a supportive team environment.

Please submit a cover letter, résumé, and references, not later than 5:00 p.m., April 12, 2024.

Diversity and Accessibility Statement

The BC Teachers’ Federation is committed to furthering social justice, diversity, decolonization, equity, and inclusion within our community. Applicants are encouraged to disclose, on a voluntary basis, whether they self-identify as a member of an equity-deserving group, which includes female, 2SLGBTQIA+ person, a person of colour, a person who has experienced racism, Aboriginal (Indigenous) person, and/or a person with a disability.

The BCTF strives for compliance with the Accessible British Columbia Act and ensuring our communities are as barrier-free as possible. Applicants requiring an accommodation are encouraged to contact the hiring manager at 604-871-2200.