Intake Clerk/Administrative Secretary

Two (2) positions available

Full-time, Temporary

ASAP to January 31, 2024

with possibility of extension and ongoing casual opportunities

$51,287.74 to $60,187.99 per annum

The British Columbia Teachers' Federation (BCTF), located on the unceded ancestral territories of the xʷməθkʷəy̓əm, sḵwx̱wú7mesh, and səlil̓w̓ətaɬ nations since 1917, is a union of professionals representing over 50,000 public school teachers throughout the province of BC.

As an organization, we are dedicated to advancing learning conditions for students concurrently with advocating for BC's public school teachers and the teaching profession. We are also deeply committed to democratic decision-making and supporting the engagement of the teachers who make up our member base. Equally, we act on our belief in social justice in schools and the broader community, and actively support our members in striving to achieve equity, inclusion, and a more just society for their students today and into the future. 

The BCTF office building is situated in close proximity to the Canada Line and other major transit routes in a central Vancouver location. The BCTF provides an exceptional working environment for approximately 180 employees where respect, diversity, and professional growth are championed and valued. 

We welcome applications from individuals who prioritize and share the same values of social justice, activism, and learning.  

These two (2) positions are in-person based out of 550 West 6th Avenue, in Vancouver. 

Please note there is a possibility of extension for the two (2) positions, as well as ongoing casual status at the BCTF.

Function and Purpose

As a member of the Income Security Division, the Intake Clerk provides secretarial and administrative assistance to the Director and Assistant Directors and acts as the receptionist/switchboard operator for the department. General duties include receiving, sorting, scanning and distributing high volumes of incoming mail/email, preparing files for microfiching, assisting with short-term and long-term disability applications, preparing memos, agendas, general correspondence, and assisting in the provision of general information to BCTF members in a fast-paced environment.

Required experience

A minimum of three (3) years of administrative secretarial experience in an office setting with a demonstrated ability efficiently to perform general and routine secretarial work including typing a wide variety of documentation, making basic calculations and maintaining accurate detailed administrative, computer and financial records. The successful candidate would have excellent oral and written communication skills (including telephone, interpersonal and listening skills); the ability to explain and clarify complex information to members; be detail orientated and able to juggle multiple priorities; be proficient with the use of databases and office computer software packages; have excellent organizational skills and the ability to work in a team.

Required education/training

Completion of secondary school (Grade 12) and a minimum of one year of formal education in office administration (focusing on office procedures, keyboarding, business English, and email communication). Proficiency with Microsoft Office suite. Experience in health or benefit administration fields and medical terminology course work is an asset.

Benefits of working at the BC Teachers’ Federation include but are not limited to (please note that some are pro-rated based on term of assignment and/or upon meeting eligibility requirements):

• a competitive salary and total compensation package
• optional flexible schedule including nine (9) day fortnight and four (4) day workweek during July and August
• employer-paid extended health and dental upon start date
• generous paid annual leave (pro-rated 20 days) and other entitlements
• opportunities for growth and access to professional development
• Municipal Pension Plan (employer and employee joint contributions)
• on-site parking/subsidized transit
• long-term disability
• life insurance
• Employee and Family Assistance Program
• a supportive team environment.

Please submit a cover letter, résumé, and references, not later than 5:00 p.m., November 29, 2024.

Diversity and Accessibility Statement

The BC Teachers’ Federation is committed to furthering social justice, diversity, decolonization, equity, and inclusion within our community. Applicants are encouraged to disclose, on a voluntary basis, whether they self-identify as a member of an equity-deserving group, which includes female, 2SLGBTQIA+ person, a person of colour, a person who has experienced racism, Aboriginal (Indigenous) person, and/or a person with a disability.

The BCTF strives for compliance with the Accessible British Columbia Act and ensuring our communities are as barrier-free as possible. Applicants requiring an accommodation are encouraged to contact the hiring manager at 604-871-2200.